Administrative Training Institute, Nagaland Kohima - 797003

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State Training Policy

IT Policy of Nagaland

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Email Management Guidelines

RTI_Disclosures

RTI Act, 2005

Disaster Management Act

Job Chart for faculties

Presentation on ATI

Disaster management Cell

Manual –II:   Powers and Duties of Officers and Employees.

Details of powers and responsibilities of Class-I Gazetted Officers are as follows:- 

Sl. No
Name and Designation
Responsibilities
1
Shri. Mhathung Kithan, IAS
Director
  1. Overall Supervision of ATI
  2. Administrative Head of the Institution.
  3. General Administration & Direction
  4. Giving right direction to the Institution, Framing plan and policy in relation to ATI for Govt. approval.
  5. Administrative, establishment, personnel & service matters
  6. Training of IAS, IFS & allied service officers
  7. DOPT sponsored programmes
  8. Budget, Annual Plan & Works Programme
  9. Preparation of all allocation of funds
  10. Frame policy and plan annual activity
  11. Coordinate with Govt. of Nagaland & GOI for general matters.
  12. Proposal & sanctions of fund releases.
2
Smti. Lithrongla G. Chishi, NCS
Additional Director (Admn)
  1. Assisting in the General supervision of ATI
  2. Training of NCS
  3. Refresher courses for NCS officers
3
 Shri. Mhalezothie Khezhie,
Additional Director (Trg)
  1. Training and related matters
  2. Preparation of training programmes
  3. HUDCO sponsored programmes
  4. Library & library books
  5. Conduct of suitability tests.
  6. Communitisation programmes
  7. Any other works assigned by the Director.
First Appellate Authority (with effect from June 2009)
4
Shri. L. Youdang Jamir
Sr. Lecturer (PA)
  1. Course Coordinator in all training programmes on:-
  2. Public Administration
  3. Other topics of public importance
  4. Training of IAS, IPS & IFS probationers
  5. Mass Skill Upgradation training programmes for Directorates and districts.
  6. Any other training or duty may be assigned by higher authority.
Public Information Officer(PIO) of ATI.
5
Shri. Leto Savino
Sr. Lecturer (M)
  1. Course Coordinator of Common foundation training courses for NCS & other gazetted officers
  2. Induction training courses for NCS officers
  3. HUDCO training programmes
  4. Any other training or duty may be assigned by higher authority.
6
Shri. Worhonthung Ezung
 Sr. Lecturer(Computer)
  1. Course Coordinator of all training programmes on computer
  2. Computerization & IT programmes of ATI
  3. To give technical opinion in the procurement of computer, peripherals & IT equipments
  4. Conduct of DOPT sponsored programmes
  5. Development of specific training modules, manuals & standard work norms for faculty members.
  6. Formulation of Service Rules.
  7. Training on RTI Act.
  8. State Nodal Officer for UNDP assisted project on ‘Capacity building for access to information.
  9. To assist Joint Director(Accounts)/DDO in the preparation of budget and Annual Plans.
  10. Nodal Officer for DONER sponsored District Training at cutting-edge level.
  11. Nodal Officer for e-networking project.
  12. Nodal Officer for DFID project on ‘Capacity building for poverty reduction’.
  13. Incharge of all IT equipments.
  14. Any other training or duty may be assigned by higher authority.
 
Assistant Public Information Officer(APIO)
7
Smti. Kaholi Sema,
Lecturer(Accounts)
  1. Course Coordinator in all training programmes on accounts
  2. Course Coordinator of Secretariat Foundation Course
  3. Assist Shri. K. Semy, Course Director in accounts training;
  4. Any other training or duty may be assigned by higher authority.
8
Shri. Luveto Sema,
Registrar
  1. Memo of distribution of works
  2. All establishment matters including Government Rules & Regulations, presenting officer of disciplinary proceeding.
  3. Maintenance of daily attendance
  4. Retirement, death-cum-gratuity & pension cases;
  5. General Provident Fund matters;
  6. Motor vehicles and related matters including Checking of Log Books of all vehicles and Issue of fuel for pool vehicles, staff buses and water tanker.
  7. Controlling officer of drivers & helpers of pool vehicles & buses;
  8. Any other duty may be assigned by higher authority.
9
Shri. Metevil Naleo
Superintendent(Estd.) & Nodal Officer
  1. Budget Estimates & Revised Estimates
  2. Reconciliation of accounts, audit objections & reports;
  3. Stores, furniture & equipments
  4. Works Programmes;
  5. Allotment of Staff quarters
  6. Discipline & punctuality in attendance of Grade III & IV staff.
  7. Training of dealing assistants
  8. Nodal Officer for pursuing cases in the Secretariat.
  9. Any other duty may be assigned by higher authority.
  10. Material for Governor’s Address, Assembly Questions etc.
  11. Audit Objection and reconciliation
10
Smti. S. Seno
Superintendent(Trg.)
  1. All training related activities.
  2. Training of faculties outside the State
  3. Arrangement of spot payment of honorarium
  4. Consolidation & preparation of honorarium bills.
  5. Arrangement & preparation of refreshment bills
  6. Detailment of staff for performing different duties during training.
  7. Arrangement and co-ordination of all other training activities.
  8. Maintenance of File Index Register.
  9. Nodal Officer for pursuing cases in the office of the Accountant General.
  10. Any other duty assigned by higher authority.
  11. Matters for Officers & Staff, G.P.F Advance (both officers and staff) etc. and other miscellaneous works directed from time to time.

 Disaster Management Cell:

1
Shri. Kewachu Semy,
Faculty Head(DM) & DDO
   i.      Course Director in all Accounts related trainings
 ii.      Course Director of Secretariat Foundation Course
iii.      Course Director in all trainings on Disaster Management
iv.      Responsibility of DDO,
 v.      Preparation of budget
vi.      Settlement of audit paras & objections/PAC
vii.      All matters relating to Finance and Accounts.
viii.      Any other duty may be assigned by higher authority.
 
As the Faculty Head in Disaster Management, he will provide leadership to the Centre and will undertake all required activities viz. Research, Training, Documentation, Database etc. He is also responsible for creating Public Awareness and Capacity building, Govt. and Non-Govt. partnership and providing all required expertise & assistance to the State Govt. in the field of Disaster Management. He should actively liaise with the State Home Department, DM Division, Govt. of India, NIDM and DONER agencies.
2
Shri. N. Moa Longkumer
Associate Professor (Disaster Management)
  1. Same as duties of Shri. Worhonthung Ezung, Sr. Lecturer(Computer) in the matters of computer & IT activities;
  2. To assist Faculty Head (DM) in the conduct of training on Disaster Management;
  3. Any other training or duty may be assigned by higher authority.
  4. Incharge of the Hostel maintenance including water supply.
  5. Secretary for monthly meetings of ATI employees.
3
Dr. Hovithal N. Sothu,
Associate Professor (Disaster Management)
Coordinate and conduct Disaster Management training programmes.
4
Shri. Yatilo Semy,
Technical Assistant
  1. Assisting the officers in imparting disaster training.
  2. Maintenance of Computer hardware & software under the Cell.
  3. Maintenance of Stock Register for IT equipments purchased under the Cell.
  4. All matters relating to Audio-visual operating works.
  5. Any other duty that may be assigned to him by higher authority.

 Research and Development Cell:

1
Dr. S. Rongsen Lkr.
Research Officer
  1. Preparation of Annual Administrative & Statistical reports;
  2. Evaluation of training programmes;
  3. Compilation & preparation of training materials;
  4. Maintenance of training records;
  5. Preparation of mark sheets & certificates;
  6. Research & Development of training programmes
  7. Publication of newsletters
  8. Any other training or duty may be assigned by higher authority.
  9. The Research Officer is responsible for Documentation, creation of Database etc. and the programming needs of ATI. Annual Report preparation and related matters, Publications and printing works,
2
Shri. Moatemjem Longchar,
Research Assistant
i)           Executive Assistant to Research Officer.
ii)         Maintenance of training files concerning Research Officer.
iii)        Assistance in the conduct of training activities
iv)       Any other duty that may be assigned to him by higher authority.

 Library:

1
Dr. W. Alem Longchar
Librarian
  1. Custodian of all library books;
  2. Systematic arrangement & indexing of library books;
  3. Procurement of books, periodicals & Newspapers;
  4. Entry of all new procured books into stock register;
  5. All bills pertaining to library books;
  6. Computerization of the library;
  7. Any other duty that may be assigned to him by higher authority.
2
Km. Neitho-ü Rutsa,
Asstt. Librarian
 
i)           General assistance to Librarian in the maintenance of the library.
ii)         Maintenance of stock registers for library books.
iii)        Maintenance of records of books issued & their timely return.
iv)       Correspondences relating to library.
v)         Acting as librarian during the absence of the librarian.
vi)       Executive assistant to Jt. Director (Accounts).
vii)      Any other duty that may be assigned to her by higher authority.
Responsible for effective readers’ services, display of documents, books arrangements, shelving of books, daily maintenance of library, cleanliness, Cataloging of books and assist in Computerization of library and membership works.

 List of Stenos and their allotted duties:

1
Smti. Menuovo-ü
Steno Gr. I
(P.S. to Director)
i)          Attached to Director
ii)        Maintenance of all official confidential matters & ACRs of officers of ATI.
iii)       Assistance to any other officer as and when required.
iv)      Assistance to any other officer during conduct of training programmes.
v)        Any other duty that may be assigned to her by higher authority.
2
Smti. Pangyangmongla,
Steno Gr-II
P.A. to Addl. Director(Admn)
   i.      Attached to Additional Director (Admn)
 ii.      Assistance to any other officer as and when required.
iii.      Assistance to any other officer during conduct of training programmes.
iv.      Any other duty that may be assigned to her by higher authority.
3
Shri. Mezhüzolie Yisie,
Steno Gr-III
P.A. to Addl. Director(Trg)
i)           Attached to Additional Director (Trg).
ii)         Assistance to any other officer as and when required.
iii)        Assistance to any other officer during conduct of training programmes.
iv)       Any other duty that may be assigned to him by higher authority.
4
Smti. Mejenmenla,
Steno Gr-II
P.A to Faculty Head(DM)
i)          Attached to Faculty Head, Disaster Management Cell.
ii)        Assistance to any other officer as and when required.
iii)       Assistance to any other officer during conduct of training programmes.
iv)      Any other duty that may be assigned to him by higher authority
5
Shri. Angukato,
Steno Gr-III
P.A to Sr. Lecturer (PA)
i)     Attached to Sr. Lecturer (PA)
ii)   Assistance to any other officer as and when required.
iii)        Assistance to any other officer during conduct of training programmes.
iv)       Any other duty that may be assigned to him by higher authority

 Duties and responsibilities of Grade III staff.

1
Smti. Mekuhole,
UDA
i)           All maters relating to stationeries
ii)         Procurement and purchase of stationery articles.
iii)        Maintenance of stock register.
iv)       All matters relating to electricity and water.
v)         All matters relating to telephone connections & bills.
vi)       Typewriting machines & maintenance of their history sheets.
vii)      Disposal of unserviceable articles
viii)    Any other duty that may be assigned to her by higher authority.
2
Shri. Thochwi Semy,
Cashier - Accountant
i)           Maintenance of cash book, bill register and related documents.
ii)         Preparation of all bills
iii)        Submission of bills to treasury
iv)       Collection and disbursement of cash.
v)         Preparation of monthly expenditure statement
vi)       Preparation of department budget.
vii)      Reconciliation of accounts with treasury and the Accountant
viii)    General and submission of report to the Finance Department before the 12th of every month.
ix)       Any other duty that may be assigned to him by higher authority.
x)         Audit objection and reconciliation.
xi)       Permanent Advance Register and other ledger books.     
3
Shri. Visezo Zao,
Projector Operator
i)           Operation of overhead projector, slides projector, Xerox machines etc.
ii)         Printing of training materials & office papers.
iii)        Maintenance of files, stock register and history sheets in respect of equipment under his charge.
iv)       Executive assistant to Lecturers (Computer)
v)         Any other duty that may be assigned to him by higher authority.
4
Smti. Videno,
LDA
i)           All establishment matters
ii)         Maintenance of register of permanent and temporary posts.
iii)        Maintenance of personal files of gazetted officers and all other staff.
iv)       Recruitment, appointment and promotion of grade III and IV staff.
v)         Maintenance of the service books of grade III & IV staff.
vi)       All maters relating to casual, contingency paid and work charged employees
vii)      All matters relating to group insurance scheme, 1988.
viii)    Maintenance of ACRs of non-gazetted staff.
ix)       Pension cases.
x)         Disciplinary, punishment and appeal cases
xi)       Maintenance of ruling and guard files of important circulars & instructions concerning establishment.
xii)      Any other duty that may be assigned to her by higher authority.
5
Smti. Neino,
Typist
i)     All typing works of Administrative Training Institute establishment
ii)   Any other duty that may be assigned to her by higher authority.
6
Shri. Zubenthung,
Typist
i)     Executive assistant to Sr. Lecturer (M).
ii)   Any other duty that may be assigned to him by higher authority.
7
Smti. Temsüjungla,
Care Taker
i)           In charge of mess and hostel
ii)         Maintenance of mess accounts
iii)        Maintenance of stock registers and inventory of all items in the kitchen, dining hall and hostel rooms.
iv)       Upkeep and cleanliness of mess, hostel, training center, administrative block & compound of the institute.
v)         Supervision of the works of sweepers.
vi)       Executive assistant to officer in-charge of Hostel.
vii)      Controlling officer of cooks, bearers and malis.
viii)    Any other duty that may be assigned to her by higher authority.
 
Allotment of hostel rooms, upkeep Supervision of all Hostel works and Services,  Supervision of the welfare of the trainee officers who reside in the hostel.
Maintenance & cleaning of ATI buildings, hostel and gardens. Regular Contingency Bills, demand for Fund and Monthly ceiling.   
8
Smti. Moasangla,
Receptionist
i)           Duty as receptionist during training programmes.
ii)         Registration of participants.
iii)        Assisting faculty members in the conduct of training programme.
iv)       Attending to the needs of training and trainees.
v)         Arrangement of training functions
vi)       Supply of course materials to trainees
vii)      Assistance in the office during non-training days.
viii)    Any other duty that may be assigned to her by higher authority.
9
Shri. Kethoneizo Rutsa,
LDA
i)     Assistant to Accountant in the preparation of bills and other duties.
ii)   Any other duty that may be assigned to him by higher authority.
Any other works related to the salary and wages and T.A. Bill etc as and when necessary.
10
Shri. Yamongthung,
LDA
  1. All receipts and dispatches
  2. Placement of all receipts in the ‘Dak tray’ on the superintendent’s table as and when received.
  3. Submission of files to concerned officers and receipts in dak pads for perusal at dak stage.
  4. Entry of all receipts in the Receipts Register.
  5. Maintenance of Diary register, movement of files in the register and register of files for record.
  6. Prompt issue of all postal and local communications
  7. Maintenance of service stamps record.
  8. Maintenance of bills relating to transport and vehicles.
  9. Ensuring maintenance of log books by drivers of pool vehicles and buses.
  10. Any other duty that may be assigned to him by higher authority.
11
Shri. Vikuolie Houzha,
Technical Assistant            
i)           Technical Assistant to Computer Lecturers.
ii)         Maintenance of Computer hardware & software.
iii)        Assistance in the use of LCD projector and PA system
iv)       Assisting lecturers in imparting computer training.
v)         Maintenance of files relating to computer as may be required by the controlling officers.
vi)       Any other duty that may be assigned to him by higher authority.
vii)               Maintenance of Stock Register for IT equipments
viii)              Maintenance of Store for equipments
ix)                 All matters relating to Audio-visual operating works.

 List of Grade-IV and their allotted duties:

1
Shri. Vikedu,
Duftry
i)        Performance of treasury duties.
ii)       Collection of documents from treasury office.
iii)     Attached to Registrar & Superintendent.
iv)     Any other duty that may be assigned to him by higher authority.
2
Smti. Rükhiesie-ü, Mali
Responsible for maintenance of flowers, plants and trees in the campus.
3
Shri. Neitseizolie, Mali
Responsible for maintenance of flowers, plants and trees in the campus.
4
Shri. Ratan Saha,
Electrician
To attend to all electrical, generator and water supply works. He will also assist the cooks in the preparation of Indian vegetarian meals for guests.

 List of Cooks and their allotted duties:

1

Shri. Makum

Overall in charge of cooking during training period &

preparation of refreshment.

2

Smti. Vikhwehole

 List of Bearers and their allotted duties:

1

Smti. Kevilakie-ü

To assist both the cooks in the preparation of meals and serve meals to the officers/staff of ATI, trainees in the class rooms and guests in the Hostel rooms.

2

Shri. Lhoulebezo

3

Smti. Ghotoli

 List of Peons and their allotted duties:

1

Shri. Kehokhel

Attend to Addl. Director (Trg), Faculty Head, Sr. Lecturer (M)

2

Shri. Pelhouseso

Attend to Director       

3

Shri. Merithung

Attend to Addl. Director(Admn)

4

Miss. Vipeivonuo

Attend to Registrar/Supdt. Establishment Branch

5

Shri. Tinutemsu

Dak runner/Establishment

 List of Sweepers and their allotted duties:

1

Smti. Eranbeni

To look after training block and keep water available in all the toilets.

2

Smti. Dieliengu-u

Sweeping and cleaning of the administrative block, dusting of all tables  cleaning all the rooms, tables of officers’ and ensuring availability of  water in all the toilets.

3

Smti. Vizosieno  

To look after the hostel, kitchen, dining hall, all hostel rooms of ground floor of hostel and keep water readily available in all the hostel rooms.

4

Shri. Achol      

To look after the Imagine Nagaland Hall, all rooms of the 1st floor of the hostel and see that water is available in all the toilets and also to assist other staff  in case of necessity.

List of Chowkidars and their allotted duties:

1

Shri. Ruokuolazo Solo

Day & night chowkidar in monthly rotation. Day chowkidar

will attend to office works.

2

Shri. Seketoulie Khezhie   

 List of drivers and their allotted duties:

Sl. No.
Name of Drivers
Vehicle No. & Type of Vehicle
Officers to whom attached
 
1.       
Shri. Tepukruvil
NL-10/5400 (Hyundai Accent)
Director
2.       
Shri. Tinu Imsong
NL-10/5581 (Bolero)
Additional Director(Admn)
3.       
Shri. Hotsol
NL-10/4901(Bolero)
NL-10/4023(Bolero) (donated by UNICEF)
Additional Director(Trg)
4.       
Shri. Kruvil 
NL-10/2956(Van)
Pool vehicle
5.       
Shri. Sanu Bahadur
NL-10/2952 (Gypsy) and
NL-10/5466 (Bolero)
FH(DM) & DDO
6.       
 
NL-10/2954 (Van)
Sr. Lecturer (M)
7.       
 
NL-10/2957 (Van)
Sr. Lecturer (PA)
8.       
 
NL-10/2953 (Van)
Superintendent(A) & Nodal Officer
9.       
Shri. Visül Angami
NL-11/0946 (Bus)
Staff Bus
10.   
Shri. Lanusangba
Handyman
Staff Bus
11.   
Shri. Neingulie Sote
NL-11/1361 (Tourister)
Staff Bus (Mini)
12.   
Shri. Ahoto Aye
NL-11/1535
Water Tanker
13.   
Shri. Vizosielie
Handyman
Water Tanker
14.   
Shri. Tinutemsu
NL-10/4024 (Scooter)
Dak Runner
15   Tourrister (12 seater)  
16   Maruti Van