|
Activity |
Description |
Decision-making Process |
Designation of Final
Decision-making
Authority |
|
Preparation of
Training Calendar |
The main activity of
the Institute is training. Training courses to be conducted in a
calendar year are published in the
Training Calendar. |
Every faculty submits
proposed trainings to be conducted during the year to the Director by
December.
Meeting of officers are held and decide on the trainings to be
conducted. Feedbacks from the trainees and the need of the government
are taken into account. |
Director |
|
Conduct of training
courses |
Organising and
conducting training programmes. |
Course Coordinators
initiate files and put up to the Course Directors. Courses are designed
by the respective Course Coordinators basing on the need and feedback.
Invitation of nominations are sent out to various departments. Once
nominations are accepted and guest faculties confirmed, the courses are
conducted. |
Director and Course
Directors |
|
Invitation /calling
of Nomination |
|
Draft
Nominations are put
up by respective Course Coordinators to Course Directors at least 2
months in advance.
Approval of the
Course
Directors. |
Course Directors |
|
Sending out of
nominations |
|
Once draft Nominations
are finalized, the letters are sent out through the Dak Runner to
various departments or Offices etc. |
Course Coordinator |
|
Acceptance of
nominations |
Nominations received
from the departments are scrutinized. |
Course Coordinator
examine as per the invitation of nomination letters. |
Course Directors or
Course Coordinator |
|
Inviting/hiring of
resource persons |
Guest faculties are
also invited for taking sessions wherein there is no expertise in the
Institute. |
Course Coordinators
suggest and recommend names.
Approval of Director
or Course Director |
Director or Course
Director
|
|
Monitoring & Feedback |
Feedback in the form
of questionnaire is distributed to the participants at the end of every
training. Feedback is used to assess the impact of any training.
|
After the conduct of
training, Feedbacks are evaluated by the R&D Cell. The Course
Coordinator put up to Course Director for implementing any changes.
A copy is also sent
to P&AR Deptt. for information. |
Director or Course
Director
|
|
Undertaking
Improvements |
The Director &
Course Director leads
the entire ATI Team towards
attaining its set objectives as per the Training Calendar and
Work Plan. Quality of works and
outputs is always foremost in
the minds of ATI staff and
there is a constant endeavour to improve
performance. |
Fine tune
recommendations from
feedbacks to
make them more acceptable and practical
for implementation. |
Director &
Course Director. |
|
Implementation/ Delivery of
Service/ Utilization
of Funds |
Every
Course Coordinator is responsible to submit Training Reports,
Expenditure and Utilisation Certificate (if any) |
Approval of Director
or Course Director |
Director or Course
Director |
|
Approval of training expenditure |
Expenditure incurred during
trainings includes Stationeries, refreshments, honorarium to guest
faculties, Xeroxing of notes, POL for picking/dropping of guest
faculties etc. |
After conduct of courses all course
coordinators put up expenses to respective Director through the Course
Directors for approval.
Approved expenses are sent to the
DDO for sending proposals to the Govt. |
Director |
|
Approval of other expenditure |
Any purchases, repairs, replacement,
civil works, rent, taxes, maintenance etc. |
Officers or Dealing Assistants puts
up details to concerned officers.
Approval of Director.
Approved expenses are sent to the
DDO for sending proposals to the Govt. |
Director |
|
Release of funds |
Sanction accorded by
the Government for payment. |
Once Govt. sanction is
received, concerned Officers put up the files to the DDO for approval
for release of payments.
The DDO puts up the
matter to the Director.
Once approved by the
Director, DDO
and Cashier make the payments. |
Director |
|
Sanctioning of
advances, GPF, POL, etc |
|
After scrutiny of
applications and other relevant documents, concerned staff/officer puts
up for approval. |
Director |
|
Sanctioning of leave |
Employees of ATI
desiring to apply or avail of any kind of leave. |
Applications are sent
to the Director for approval. |
Director |
|
Budgeting |
The Annual Plan
document is prepared every year, which shows the financial allocations
by the Government of Nagaland.
The
Annual Plan document gives the details of
allocations Head wise and all expenditure ought to be incurred within
the allocated budget for each Head of Account. Broadly, the Annual Plan
consists of Revenue and Capital Sections. |
The DDO with assistance
of the Officers are formulated based on the previous years’ performance
and Government of Nagaland instructions/guidelines.
Approval of Budget is
put up to the
Director.
Any
amendments to the Annual Plan may be given by the Director, if required.
|
Director |
|
Annual
Report |
Annual Administrative
Report |
Reports and records of
all training during the year are given by the Research & Development
Cell of the Institute.
After compilation the
draft report is put up for approval |
Director
|
|
Auditing |
Audit of Annual
Accounts |
Auditors are sent by AG
Office.
Approval and
Adoption of
Audit Report
Forward to
Director by DDO |
Director
|
|
Maintenance of the
Hostel |
Repairs, water supply,
purchases, contracts etc for upkeep of the complex. |
Associate Professor(DM)
who is also the incharge of the maintenance and the hostel initiates the
matter/file.
Approval of the
Additional Director(A) and/or Director. |
Additional Director(A) |
|
Catering
|
Providing of
refreshments to the participants |
Estimate is taken from
the Cook and lump sum advance is given to him for arranging and
preparing refreshments.
|
Concerned Course
Coordinators |
|
Allotment of hostel
rooms |
hostel rooms allotted
to NCS(probationers) and participants of various trainings
|
Request taken from the
trainee officers/participants.
Caretaker and
Chowkidar furnish status of rooms to concerned Course Coordinators. |
Concerned Course
Coordinators |
|
Lending/hiring out of
infrastructure facilities to other Govt.
departments, NGOs, private parties etc. |
ATI
infrastructure
facilities are being given out to other Govt. departments, NGOs, private
parties etc. on payment for conducting workshops, seminars, meetings,
conference etc. |
Applications received
from other
Govt. departments, NGOs, private parties etc.
are initiated by the Officer incharge of hostel depending on the status
of such facilities.
Approval of higher
authority. |
Director or
Addl. Director (Admn) |
|
Providing of
information under RTI |
|
Applications under the
RTI are received by PIO or APIO.
PIO may take
assistance of other officers or staff.
PIO
release information after receiving the cost of information from the
applicant. |
PIO |
|
Submission of Annual
Report on RTI to State Information Commission. |
|
Information under RTI
for the year is prepared and put up.
Approval of Director.
After approval the
information is sent to the
State Information
Commission. |
Director |
